Event Policies

The following policies apply in 2017:

Transfer Policy

i. Start zone transfers can be completed via the online  Members Hub (now closed for 2017). Start zone transfers can only be made online between 10.00am, Monday 8 August 2017 and 9.00am, Monday 24 October 2017. After this deadline, any start zone changes must be made at the change of entries information desk at Registration. There is no fee associated with changing your start zone. Please note that if you do not start in the zone selected during the online entry process, there is a high likelihood that your recorded finish time will be incorrect.

ii. Distance transfers (between First Credit Union 6km Fun Run & Walk and 12km Fun Run & Walk) may be completed via the online Members Hub (now closed for 2017). Distance transfers can only be made online between 10.00am, Monday 8 August 2017 and 9.00am, Monday 24 October 2017. After this deadline, distance transfers must be made at the change of entries information desk at Registration. There is no fee associated with making a distance transfer.

iii. Distance transfers between the Grassroots Trust 2km Kids Challenge to either the First Credit Union 6km Fun Run & Walk or 12km Fun Run & Walk event must be completed at Registration. An additional cost will apply as a new race number and timing chip will need to be issued.

iv. No transfers post-event will be accepted - no exceptions.

If requiring assistance to complete any transfers or changes during the time periods outlined above, please contact Marie: marie (at) classicevents.co.nz  |  07 856 7215. However, please note that person to person transfers are not available. You may not give your race number to someone else and have them run on your behalf.  

Late Entries

Online entries close at 11.59pm, Monday 13th November 2017. If the event distance has not reached capacity, late entries will be available until sold out. All late entries must be completed in person by filling out a manual entry form and submitting to the late entries information desk at Registration. Please note that an additional administration charge of $10.00 for the First Credit Union 6km Fun Run & Walk, and 12km Fun Run & Walk categories and $5.00 for the Grassroots Trust 2km Kids Challenge will apply to all late entries.

Event Entry Refund Policy

No refunds will be granted after 9.00am, Monday 30 October 2017 – no exceptions. Entries can only be withdrawn if notice is received via email before this deadline. Written notice must include a medical reason of why you are unable to participate and should be emailed to marie (at) classicevents.co.nz. If a participant chooses to withdraw from the event before this date, $5.00 of the entry fee will be retained to cover administration costs. If the event is cancelled due to a natural disaster, entry fees will not be refunded. No refunds or transfers to the following year will be granted after 9.00am, Monday 30 October 2017.

Event Merchandise Refund Policy

Full refunds for any online or pre-ordered Event Merchandise will only be available if you decide to cancel your order before the dates outlined below. A full refund will only be accepted if your order has not been processed by ThermaTech. All cancelled orders must be received in writing and must include your name, the item/s you wish to cancel and if possible a copy of your email confirmation. 

  • Orders placed before Monday 30 October 2017 - you will need to provide in writing what item/s you wish to cancel before 9.00am, Tuesday 31 Oct 2017
  • Orders placed between 8.00am, Tuesday 31 October 2016 and 13 November 2017 - you will need to provide in writing what item/s you wish to cancel before 9.00am, 13 November 2017.
  • Any orders taken between Tuesday 13 November and 19 November 2017 - you will need to provide in writing what items you wish to cancel before 9.00am, Tuesday 21 November 2017.

Please use the above dates to advise if you wish to change the size of any of your pre-ordered event merchandise. No refunds will be available to those who wish to return a wrong sized event t-shirt or singlet. Please use the sizing guide when ordering. 

If upon delivery or collection you notice the garment has a manufacturers fault, do not remove the labels. Contact us providing details of the issue and we will contact you to organise a free replacement via ThermaTech.

All refunds will be processed and returned to you via the credit card details you provided when processing your entry/order.

For all merchandise inquiries, cancellations & refunds, please email susan (at) classicevents.co.nz or give us a call at 07 856 7215

Click here for full event Terms & Conditions